Workshop Plan - The Ultimate Meeting Logistics Checklist

Meeting logistics are all the details that help a meeting go well, beyond who is invited, the agenda, facilitator and content.  A good logistics plan describes information such as:

  • room set-up, including numbers of chairs, tables, flip-charts, etc.
  • items for the registration table
  • materials for break-out groups and activities
  • audio/video system requirements
  • catering and refreshments

…and who is responsible for which items. 

Celebrate a Common Plan

Having a common plan that everyone believes in is the key to an effective democratic organization. When everyone knows what they are collectively working towards, why and how, they have less need for a boss to tell them what to do. To achieve this you need to carry-out a collective process of making a plan and then continually reminding yourselves of that plan. Clear and realistic milestones give short term focus within a long term process.

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